This Job Listing is Expired


Job Location: Crestview, FL

Company Name: state of florida

Date Posted: 2019-05-29

Valid Through: 2019-06-28

Employment Type: FULL_TIME

Salary: 81382

Job ID: 78314

At least one year of full time work experience working in a medical or dental practice administrative role. Expanded Function Dental Assistant or Dental Hygienist preferred. This is a highly responsible position in the Community Health Improvement Section’s Dental program at the DOH-Okaloosa under the direct supervision of the Public Health Services Manager – F, Community Health Improvement Section Chief. This is work developing objectives and strategies, establishing dental clinic systems and procedures, providing technical assistance, and developing processes to lead the dental clinic in operating more efficiently and effectively. Includes program analysis, management consulting, and developing and conducting training. This position will be responsible for coordinating work and supervising employees. This position requires independent judgment and use of decision making under limited supervision. Performance is evaluated based upon observation of work performed, conference, reports and program outcomes. Duties include: Serves as the dental program hiring manager by creating requisitions, screening applicants, preparing interview materials, and conducting interviews. Supervises employees by providing training, assigning work, reviewing progress and assessing performance. Monitors performance expectation standards for direct reports. Plans and directs work, and approves leave for CS and OPS dental program staff. Coaches and mentors direct reports including goal setting and professional development. Recommends disciplinary action for direct reports. Maintains leadership competencies. Collaborates with the Public Health Services Manager-F, Community Health Improvement Section Chief and Senior Dentist to draft agendas for dental program team meetings, facilitates meetings and creates minutes. Monitors the multiple dental program funding sources in collaboration with the Public Health Services Manager-F, Community Health Improvement Section Chief. Prepares budget and other reports by collecting, and compiling data from numerous sources in order to facilitate cost effective, sustainable operation of the dental program. Maintains a working knowledge of dental billing, procedure codes, benefit limitations, etc., monitors and shares updates with dental staff and CHD leadership. Purchases supplies, equipment, repairs and other items necessary from outside vendors for the dental program using MyFlorida Market Place automated purchase requisition system and assigned purchasing card. Monitors dental program revenue and expenditures. Maintains contractual agreements. Responsible for oversight of the supply inventory system. Ensures reminder cards are sent to clients as appropriate and by agency policy. Monitors and evaluates dental program performance. Investigates, assesses and analyzes data. Reviews programs, services, forms and reports, and confers with leadership and dental program staff. Conducts needs assessments and monitors county oral health indicators. Develops and implements plans to meet dental program objectives. Plans include strategies to reduce health disparities and address social determinants of health. Coordinates staff, equipment, program functions and work performed to meet objectives. Monitors, tracks, and aligns DOH-Okaloosa dental program activities with the DOH CHD Dental Program performance and assessment processes. Reviews program results and provides guidance to direct reports. Leads continuous quality improvement activities for the dental program. Documents dental program performance and improvement efforts to advance the DOH-Okaloosa culture of quality. Responsible for troubleshooting the Eaglesoft electronic oral health record. Troubleshoots and resolves issues in collaboration with the record vendor and the Business Office, Information Technology staff. Accurately inputs demographic, financial and third-party insurance and other required information into HMS and Eaglesoft. Maintains the Eaglesoft electronic health record including: patient accounts, providers and staff, fee schedules, service codes, and schedule templates. Coordinates equipment repairs and serves as liaison between the vendor and Business Office. Updates and maintains dental program policies and procedures in collaboration with the Public Health Services Manager – F, Community Health Improvement Section Chief and the Senior Dentist to ensure compliance with local, state and program office requirements. Represents the Dental Program in internal and external project planning meetings and on conference calls including the Dental Directors’ and Managers Call and the HMS Dental SIG. Projects may include prevention and outreach campaigns, training opportunities, partnerships, grant submissions, etc. Information Custodian for the designated information set of Dental, responsible for the security and confidentiality of all information contained within this information set(s). Responsible for working with the security coordinator to ensure all applicable rules, regulations and policies regarding the security of information are enforced with respect to this information set. Ensures legal requirements for confidentiality and consent is obtained prior to the release of records. Performs other clerical duties as necessary. Assists the dentist during the examination and treatment of patients as allowable under Section 466.024, F.S. and Chapter 64B5-16, F.A.C. Sterilizes dental instruments and may perform routine maintenance on instruments and equipment. Promotes oral hygiene education through discussion with patients and parents. Provides outreach and educational material in clinic, at community events and meetings. Attends training and maintains competencies. May be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Performs other duties as assigned. Security/Information Access: This position has the “Need to Know” for the following information sets: Immunization records, Medical records, Dental records, WIC records, and Billing records. Knowledge, skills and abilities, including utilization of equipment, required for the position: Ability to bring about change to meet organizational goals. Ability to lead people toward meeting goals. Ability to motivate, develop and direct people as they work. Ability to foster the development of others, facilitate cooperation and teamwork and support constructive resolution of conflicts Ability to meet organizational goals and customer expectations. Ability to make decisions that produce quality results by applying technical knowledge, analyzing problems, and calculating risks. Ability to use logic and analysis to identify strengths and weaknesses of different approaches. Ability to effectively manage time. Ability to manage people, financial and information resources. Ability to develop relationships internally and externally to achieve common goals. Ability to treat other with courtesy, sensitivity, and respect, and respond appropriately in different situations. Skill in clear oral communication, active/effective listening, and clarification of information as needed. Skill in clear, concise, organized writing that meets the needs of the audience. Ability to behave in an honest, fair and ethical manner consistently in words and actions. Ability to weigh the relative costs and benefits of a potential action. Skill in determining how money will be spent to get the work done, and accounting for expenditures. Skill in determining long-term outcomes of a change of operations. Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. Knowledge of policies and practices involved in personnel/human resource functions. Knowledge of accounting principles and the analysis and reporting of financial data. Knowledge of numbers, their operations, and interrelationships including one or more of the following: arithmetic, algebra, geometry, calculus, statistics, and their applications. Knowledge of the structure and content of the English language including the meaning and spelling of works, rules of composition, and grammar Knowledge of the locations of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules and the political process. Knowledge of the principals and process for provider customer service including assessment techniques, quality standards, alternative delivery systems, and customer satisfaction evaluation. Knowledge of principles and processes in organizational planning, coordination, and execution such as strategic planning, resource allocation, and leadership techniques. Skill in intermediate to advanced use of Microsoft Excel includes: using functions; creating, modifying and applying styles; modifying and applying themes.; merging and splitting cells; creating subtotals and using multiple subtotal functions; sorting and filtering lists; creating, formatting and modifying tables; calculating sum, average and count values; inserting and editing hyperlinks; using chart formatting options; adding comments; protecting a worksheet; validating data; creating, rearranging and formatting pivot tables; applying conditional formatting Skill in basic to intermediate use of Microsoft Word includes: applying styles, formatting, tracking changes; insert and edit hyperlinks; creating a new document; opening, printing and saving documents; using Help; renaming a file or folder; inserting and deleting text, date and symbols; undo and redo; cut, copy and paste; setting tabs and margins; inserting page numbers, pictures and tables Skill in basic to intermediate use of Microsoft Outlook includes: defining, modifying and using signatures; adding voting buttons; setting and turning off Out of Office Assistant; adding, modifying and deleting folders; arranging and sorting messages; creating, sending and printing messages; recalling messages; adding and modifying contacts; creating, modifying and cancelling an appointment, event or meeting Ability to use a variety of office equipment and applications including copiers, scanners, fax, multi-line phone system, internet search engines, SharePoint, etc. Skill in the use of electronic oral health records preferred. Assigned Purchasing Card responsibilities. Assigned responsibility for control of department assets. This individual will be responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate. Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) in order to conduct the background check. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Keywords: health,health department,ministry of health,medihelp,medical number,medical office,health websites,health facilities,health and human services,health care services

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