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H.O.A. Administrative Assistant

Job Location: Houston, TX

Company Name: Sterling Association Services Inc.,

Date Posted: 2019-06-01

Valid Through: 2019-06-29

Employment Type: Full_Time

Estimated Salary:

Job ID: 45220


H.O.A. Property Management firm seeks an Administrative Assistant that is a multi-task oriented individual who can greet clients, answer incoming phone calls, assist managers with clerical tasks and miscellaneous office responsibilities.

Duties also include, processing permits and applications, assisting the accounting department with data entry, filing, creation of spreadsheets. The successful candidate will possess a high proficiency level in Microsoft Word and Excel, have strong interpersonal skills and excellent written and verbal communication skill

Homeowners Association Administrative Assistant Responsibilities and Duties
• Manage Board of Directors and Community relations
• Attend all contracted client meeting
• Minimum one monthly evening meeting
• Create Board of Directors agenda and packets
• Responsible for assisting Manager with all Board of Directors meeting follow-up,and correspondence
• Take resident calls/emails and determine appropriate action
• Conduct community and common area inspections of the property
• Manage and submit charge-backs to association(s) monthly for assigned associations
• Manage vendor relations. Assist in creation of scope of work and manage the bidding process
• Meet with vendors on site and provide comparative bids to the Board and make recommendations as appropriate
• Manage special projects as directed by Community Manager
• Review and respond to communications to and from association members and Board
• Manage payments and receipts for association. Authorize and code payment of invoices
• Follows company processes and procedures.
• Complete any other tasks or projects assigned by Community Manager.
• Demonstrate effective communication skills consisting of oral, written and listening skills
• Collaborative decision-making, relationship building and problem solving skills
• Ability to draft correspondence and respond to inquiries and resident concerns effectively and independently

Homeowners Association Administrative Assistant Qualifications and Skills
• Demonstrate organizational skills and time management abilities
• Must be able to independently answer and place telephone calls.
• Able to attend and actively participate at monthly board meetings as required
• Must be able to independently inspect common area property owned by HOA clients
• Basic knowledge of MS Applications, especially Word and Excel

Keywords: HR Administrator, Human Resources Assistant, HR Assistant, Human Resources Generalist, HR Generalist

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