Job Location: New York, NY
Company Name: United Nations
Date Posted: 2019-05-29
Valid Through: 2019-06-15
Employment Type: FULL_TIME
Job ID: 1111111152
Org. Setting and Reporting
This position is located in the Executive Office of the Department for General Assembly and Conference Management, New York.
The Executive Office is responsible for all financial, personnel, and general administrative matters concerning the Department. With about 1,200 staff in the Department in New York and many temporary language professionals hired each year (between 100 and 200 are working each month), the biennial budget amounts to over 360 million US dollars.
The core functions of the Office include the following:
•To assist the Under-Secretary-General and senior staff of the Department in the development and implementation of the financial, personnel and administrative framework;
•To support programme managers in the preparation of the proposed programme budget and financial performance reports;
•To certify the incurring of obligations and expenditures against the funds allocated to the Department;
•To coordinate the full range of staff and human resource issues, i.e. performance appraisal, staff recruitment and promotion, training and career development, and personnel administration of staff ensuring consistency in the interpretation and application of the Staff Regulations and Rules and related personnel policies and directives;
•To represent the Department in intergovernmental bodies that deal with administrative, budgetary and financial matters;
•To maintain contact with other Secretariat bodies, in particular the Offices in the Department of Management Strategy, Policy and Compliance (DMSPC) and the Department of Operational Support (DOS);
•To provide guidance to staff and management on all staffing matters and policy issues;
•To concert efforts with the Department’s Executive Offices at the United Nations Offices at Geneva, Vienna and Nairobi as regards staffing matters and global administrative concerns.
The Human Resources Officer reports to the Executive Officer.
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
Human resources management
•Identify upcoming vacancies in coordination with client offices.
•Prepare job openings and reviews applications.
•Review recommendation on the selection of candidate by client offices.
•Serve as ex-officio in competency-based interview panels.
•Prepare and present cases for filling of vacancies to Central Review Bodies.
•Monitor and evaluate recruitment and placement related activities of client offices and recommend changes or corrections related to procedures to these offices.
•Supervise and monitor the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts.
•Provide advice on interpretation and application of policies, regulations and rules.
•Review and provide advice on exceptions to policies, regulation and rules.
•Administer and provide advice on salary and related benefits, travel, and social security entitlements.
•Determine and recommend benefits and entitlements for staff based on contractual status.
•Review the applications for internship programmes; handles correspondence with applicants.
•Review policies and procedures and recommends changes as required.
•Review and recommends level of remuneration for consultants.
•Identify and analyze staff development and career support needs and designs programmes to meet identified needs. Prepares monitoring reports on staff development and career support programmes.
•Provide performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system (PAS).
•Provide advice and support to managers and staff on human resources related matters.
•Prepare special reports and participates and/or leads special human resources project.
•Keep abreast of developments in various areas of human resources.
•Guide and implement strategic and tactical approaches to support data analysis activities through collaboration with a broad set of stakeholders across various functions (i.e. human resources, finance and substantive areas).
•Analyze data, identify emerging trends and issues, identify anomalies, gaps and proposes options.
•Compile and reconcile data from multiple sources; retrieve, synthesize, and present critical data in formats as required.
•Analyze source data to understand current-state data usage and legacy data model including relationships among various transactional datasets.
•Develop a paradigm for a data analytics and management including just in time data; predictive data (metrics that forecast what will happen in the future).
•Perform data mapping exercise between legacy transactional systems and target databases.
•Develop and execute initiatives to improve transactional data quality and usability.
•Provide senior management with reports and analytics required for decision making.
•Analyze data metric from a both a micro- and macro-perspective.
•Develop, optimize and maintain visualizations tools to provide real-time insights to business data.
•Extract, analyze and integrate datd to develop operational, analytical and strategic reporting solutions.
•Identify information sources from Enterprise Resource Planning (ERP) systems modules and other relevant systems of record to capture required data for business performance.
•Prepare recommendations based on data analysis and independent root cause analysis conducted with key stakeholders/business process owners.
•Produce timely and actionable information which help drive business results and guide decisions making process.
•Advice and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
•Prepare classification analysis of jobs in Professional and General Service and related categories.
•Provide guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
•Perform other duties as assigned.
Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to define needs and recommend solutions that deliver value to stakeholders; ability to analyze business processes and translate them into application based on operational requirements; ability to undertake end-to-end analysis for initiatives with respect to business and functional requirements, data requirements within and across data systems; ability to author, detailed, high-quality documentation of all aspects of business processes, tools, including business requirements, using business system concept documents, research templates, operating procedures and governance processes; ability to collaborate with teams across functional areas and provide recommendations for innovation-related strategies. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in human resources management is required. Experience in data analysis using a variety of sources is required. Experience using Enterprise Resource Planning (ERP) systems is required. Experience working within an international organization is desirable.
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of French or another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers, in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2018, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Montenegro, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS
Keywords: human resources department, human resources, human resource management, human resources salary, human resources jobs